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Administrative Assistant I - Casual

Posting Details

Position Information

Job Title Administrative Assistant I - Casual
About the University
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Work where the world comes to create, discover and learn.
We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools, and more than 2,500 employees, ULethbridge is Lethbridge’s second largest employer. Faculty and staff come together to contribute, each in their own way, to establishing ULethbridge as Canada’s destination university. In 2022, Lethbridge was recognized as one of Canada’s top small cities.
Position Details
Responsibilities include, but are not limited to:
  • Organizing and scheduling appointments: calendar management involves not just booking meetings but ensuring the meeting schedule reflects the academic calendar and availability of both the Director and those with whom he meets (often other faculty, University administration, and students)
  • Scheduling and coordinating logistics for meetings and events, including ordering catering, and managing RSVP lists. For online/hybrid events, ensuring Zoom webinar booking, event recording, setting up and testing technology and equipment prior to event
  • Planning meetings and taking detailed minutes
  • Managing the bookings of the Prentice Institute boardroom and the Penny Building
  • Writing and distributing email, correspondence memos, letters, faxes (almost never), and forms. In collaboration with other front office staff, monitoring the email account and completing the various requests received
  • Updating and maintaining office equipment on a regular basis to ensure there are no issues. When issues are identified, following up with IT for regular maintenance and repairs to equipment
  • Coordinating and completing of miscellaneous Institute Executive work requests (e.g. business card orders, printing requests, proofreading, and formatting documents, copying, and scanning)
  • Preparing documents, new employee files and other materials as required
  • Managing Teams and SharePoint sites

Hiring Range: $26.38 – $29.35 per hour
Position Qualifications
● Proficiency in MS Office (Outlook calendar and email, MS Word, MS PowerPoint, in particular).
● Strong organizational and time management skills with the ability to prioritize and plan daily activities while working in a fast-paced environment and under tight deadlines, with multiple interruptions.
● Proven experience as an Administrative Support.
● Knowledge of office management systems and procedures.
● Working knowledge of office equipment, like printers and fax machines.
● Attention to detail and problem-solving skills.
● Excellent written and verbal communication skills.

High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus.
Starting Salary Range (at 1.0 FTE) Hiring Range indicated in Position Details
Full Salary Range (at 1.0 FTE)
Campus Lethbridge
Employment Group AUPE
Position Category
Posting Detail Information

Open Date 04/08/2024
Close Date
Open Until Filled Yes
Desired Start Date 04/22/2024
Position End Date (if temporary)
Special Instructions to Applicants
Employment Equity
The University of Lethbridge invites applications from all qualified candidates; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference.

The University of Lethbridge is committed to providing an inclusive and barrier-free work environment, including through all aspects of the hiring process. If you require support during the hiring process, please contact Human Resources at so that accommodations can be put in place to support you. All private information received in relation to your request for support will be kept confidential, only information required to facilitate the accommodation will be shared with the selection committee.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents